Beginners Guide to Microsoft OneDrive on Windows 10

How to get started on OneDrive on your PC / Laptop

 

Storage space used to be expensive, and a large hard drive would set you back a small fortune!

 

But that is no longer the case. With the advent of the Cloud, storage has become cheaper and that way we store our data has become a lot simpler.

 

Microsoft OneDrive is a cloud storage service that allows you to store your files securely in one place and access them virtually anywhere. If you have an internet connection, it’s highly likely you can access your files.

 

But hold on, we hear you ask! Is this safe? Is the Cloud stafe? Isn’t the Cloud just someone elses computer? All valid questions which we will answer during this article. 

 

Let’s first look at the benefits of Microsoft OneDrive and why you should seriously consider using it;

 

Easy of Use and Access: Using OneDrive means that you can store and share your data with virtually anyone. Changes made on or from one device are instantly available across all of your connected devices. It means you no longer have to worry about ensuring data is synced manually.

 

Data Security: Microsoft has made Cybersecurity a key goal for all its services. The OneDrive service offers an array of security features, including anti-malware scanning, access logging, access alerting, multi-factor authentication and a raft of other security capabilities. 

 

Microsoft Office Integration: If you use Microsoft Office or Office 365, you will benefit from easily accessing and saving your files to your OneDrive. This allows for easy access and collaboration. 

 

In this guide, we will walk you through what you need to do to get up and running with OneDrive and how to use it in your day-to-day life.

 

How to create an account for Microsoft OneDrive

 

A prerequisite for using OneDrive is to have an account with Microsoft.

 

This account needs to be an @hotmail, @live.com, @outlook.com or an Xbox Live or Skype account. Either way, if you have an account that Microsoft owns, it is highly likely it will work with OneDrive.

 

Let’s now create a new OneDrive account;

 

Note : If you do have an existing account say from Gmail then you can use that to create the OneDrive account. 

 

1. Open your browser and go to the Microsoft OneDrive website 

 

2. Click on the Sign Up For Free button 

 

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3. Create a new account: Enter a username, and in the second field, select @outlook.com and click on Next

 

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4. Create a password: Click on the show password and then enter a password and then click on Next

 

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5. What’s your name: Enter your first and surname and then click on Next

 

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6. What’s your date of birth: Enter your details here and then click Next

 

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7. Please solve a puzzle: From time to time, Microsoft puts in place anti-bot security that requires you to confirm that you are not a bot, just creating a spam email address. So follow the instructions 

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8. Once that has been validated, Microsoft will create the account and log in you as below

 

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Congratulations – you have created your OneDrive account with a new email address.

 

How to set up OneDrive on Windows 10

 

If you have Windows 10 and it is Updated to the latest Microsoft updates, it is highly probable that you will already have the OneDrive app. 

 

To check it is already there, type in OneDrive in the Windows 10 Search Box as below and click on OneDrive per the image below

 

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If you do not have the OneDrive app then you will need to download it from Microsoft OneDrive Client Download

 

1. Once you have clicked on the OneDrive app you will be prompted to log in. Enter your email address and click on Sign In

 

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2. Enter your password then click on Sign In

 

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3. Read the Terms and then click on Next

 

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4.  Data privacy – select Don’t Send Optional Data and click on Accept

 

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5.  Accept or select where you would want your OneDrive folder to be located and then click Next

 

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6. Choose the default backup folders and click on Continue

 

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7. Once you have gone through the information windows your OneDrive will have completed its setup and you will be informed that it is now ready

 

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8. Congrats – you have now logged in to OneDrive on your device and you will be able to see OneDrive in Windows Explorer

 

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How to enable Folders for Sync in OneDrive

 

It is likely that you may want to have ALL folders and files available locally on your device and so by default this will be enabled once you first log in.

 

However, there will be times when you do not want all folders to sync on your devices. In order to set this please follow the guide below

 

1. Click on the OneDrive icon in the bottom right taskbar

 

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2.  Click on Help & Settings followed by Settings

 

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 3.  Click on Account followed by Choose Folders

 

 

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4. Here you can select the folders that you want to have available on the devices for sync and updates. Select the ones you want by ensuring they are checked and click on OK 

 

 

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Once these settings have been changed, then only the folders that you selected will be available on-demand.

 

How to save storage space and only sync files on demand with OneDrive

 

OneDrive Files On-Demand enables you to see the files (and meta data) but not actually download them (and therefore take up space). When you do want to open them; they will be downloaded for your view. 

 

Files On-Demand is enabled by default as part of the installation and sign in; but if it is not then please follow the steps below to enable it.

 

1. Click on the OneDrive icon in the bottom right taskbar

 

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2.  Click on Help & Settings followed by Settings

 

 

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3. Enable the tick in the check box next to Files On-Demand and click on OK

 

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These steps will ensure that not all files are downloaded unless they are needed. 

How to share files on OneDrive securely

 

OneDrive Files and folders can be shared very easily from Windows 10. 

 

No longer do you have to copy files to USB as the act of sharing on OneDrive basically sends a link to the User who is then able to connect and view the files instantaneously.

 

But this needs some carefully consideration in terms of security. You want to be able to collaborate and share with your friends, family and colleagues; but do so safely.

 

The following steps will demonstrate how to share files and folders safely.

 

1.  Click on the OneDrive icon in the bottom right taskbar

 

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2. Right-click on a file that you want to share and then from the menu click on Share

 

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3. Click on “Anyone with the link can edit

 

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4. If you want to make the files editable then you must enable Allow Editing and then click on Apply. The other options on this menu will not be available unless you move to the premium version of OneDrive.

 

 

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5. Enter the email address of the person you want to share the files with and then click on Send

 

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6. OneDrive will display a confirmation when the email and file has been shared.

 

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Your files will now be shared indefinitely based on the options you selected earlier.

 

However, please do remember that in order to stop sharing them in the free version of OneDrive will require you to manually stop their sharing.

 

How to stop sharing files in OneDrive

 

1. Click on the OneDrive icon in the bottom right taskbar

 

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2. Right-click on a file that you want to share and then from the menu click on Share

 

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3. Click on the …  and Managed Access

 

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4. Click on the address of the person you want to stop sharing with and then click on Stop Sharing

 

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You have now stopped sharing with that person. 

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Emma Fenwick - ReviewAllTech

I am Emma Fenwick, the owner of ReviewAllTech. An experienced product designer; I wanted to create a site where I could work with like minded people to review products without any bias or commercial pressure.

All reviews that you read on this website are genuine and based on real world use. We do not receive any money in advance of writing our reviews and so you can be rest assured what you read is based on honest feedback. 

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